LeaderRoll gives private K-12 schools and daycares a 24/7 virtual front office and automated enrollment engine. Every call answered. Every inquiry followed up. Every tour or center visit booked automatically. Your staff stays in control of the final decision. Everything leading up to it runs automatically.
48 hrs
Avg time from inquiry to booked visit
24/7
AI agent answers every call
12 min
Est. staff time saved per family
1 student
Covers entire year at $150/mo
Private schools and daycares lose prospective families every single day — not because they don't care, but because their staff are human. Here's what's actually happening at your front desk right now.
Your administrator is mid-conversation with a parent at the front desk. The phone rings — unknown number. She can't get to it. That caller doesn't leave a voicemail. They call the next school on their list. Your staff never knew they were close.
Schools are drowning in spam calls and sales pitches. Staff start screening unknown numbers, hesitating before picking up, letting calls go to voicemail. But buried in those unknown numbers are real families ready to enroll. The hesitation costs you.
"What is the tuition?" "Do you have space for a four-year-old?" "Is enrollment still open?" Each answer takes 3–5 minutes. A small school fields 15–20 of these calls every week. That's hours of staff time spent on questions the AI can handle instantly — while your team focuses on families who need a real conversation.
Families research schools at 10pm, on weekends, during school breaks. They find your website, they have questions, they're ready to take the next step — and there's nobody there. By the time your staff arrives Monday morning, that family has already enrolled somewhere else.
LeaderRoll handles all four — automatically, intelligently, and in your school's voice.
Your staff focuses on the conversations that actually need a human.
Every inbound call is answered automatically — days, nights, and weekends. Your AI agent is configured specifically for your institution: it knows your tuition, your programs, your enrollment process, and your eligibility requirements.
New family calling? The agent handles the full admissions conversation and books a tour or center visit — no staff involvement required. Existing parent calling about pickup or a billing question? Routed instantly to the right staff member. After hours? The agent captures a callback and notifies your team. Voicemails are transcribed and emailed with a recording link automatically.
Your website works the same way. An AI chat concierge handles full admissions conversations, books tours, captures family details, and transfers to staff when needed — at midnight or midday.
Your staff stops living on the phone — and only steps in to confirm final enrollment decisions.
From the first web inquiry to the paid deposit or registration fee, LeaderRoll runs the entire process automatically. Families get instant responses, automated follow-ups, self-service tour or center visit scheduling, application completion nudges, and Stripe payment collection — without any admin involvement.
Your team gets a real-time dashboard showing every family's current stage, next action, and days since last contact. The pipeline moves itself. Staff review payment-confirmed applications and make the final enrollment call. Everything before that runs on autopilot.
Nothing slips through. Nothing waits on a busy admin.
Islamic Montessori School · mishkahacademy.org · Live since July 2026
"Every family that calls gets an answer — even on weekends. Tours are booking themselves. Our staff is finally focused on students, not paperwork."
— Mishkah Academy Administration
Status
Live
Cary, NC · July 2026
From first phone call or website visit to paid deposit — fully automated. See the complete enrollment journey in 90 seconds.
LEADERROLL EXPLAINER — 90 SEC
LeaderRoll handles every step of the pre-enrollment journey for both schools and daycares. Your staff gets a real-time dashboard showing every family's status, current stage, and next action. Status updates trigger the right automated response instantly. Nothing waits on a busy inbox.
Family calls, texts, chats, or submits web form. Instant 24/7 answer.
Self-service scheduling syncs with staff calendar.
Automated follow-up sequences guide form to completion.
Staff schedules interview/assessment. Automation pauses.
Admin accepts or waitlists. Deposit link sent automatically.
Family pays via Stripe. Payment is detected and surfaced to staff for final enrollment confirmation. Data exports cleanly to existing systems.
Maintains your 100% capacity with automated sequences that trigger the moment a family backs out. No manual chasing required.
Every tool below runs automatically in the background. Your team opens a dashboard that built itself overnight.
Your AI agent knows your tuition, programs, age requirements, and scholarship options. It answers every call in your institution's voice — and knows exactly when to hand off to a human — and keeps your staff in the seat for final enrollment decisions. Missed a call? The voicemail is transcribed and emailed to your team with a recording link automatically.
The agent distinguishes between a new family inquiry and an existing parent calling about pickup. New families go through the enrollment flow. Everyone else reaches the right staff member instantly. The agent knows the difference — every time.
Your institution gets its own enrollment portal (e.g., yourschool.leaderroll.app) — fully branded, ready for families to apply, schedule tours or center visits, and pay deposits or registration fees online.
Every morning, your team opens a dashboard showing today's tours or center visits, pending applications, and families awaiting final enrollment confirmation. Your staff walks in knowing exactly what needs their attention.
When a seat opens, the system identifies the top-ranked family on the waitlist based on your priority rules — siblings first, then application date. A time-bound seat offer goes out automatically. If the window expires, the next family is notified instantly.
See every family's current stage, last contact date, and next action in one place. The pipeline updates automatically as families move through each step. When payment is detected, staff get an instant alert to confirm final enrollment. Nothing is hidden in someone's inbox.
An embeddable chat widget that handles full admissions conversations directly on your school or daycare website. It answers questions, books tours or center visits, captures family details, and transfers to staff when the conversation needs a human. Families get a real response at midnight or midday.
We didn't build this for a case study. We built it for our own school — and then opened it to others.
Our founding team are active K-12 board members at Mishkah Academy in Cary, NC. We've sat in the enrollment meetings, reviewed the inquiry reports, and seen exactly where families fall through the cracks. We built the tool we wished existed.
LeaderRoll is designed specifically for private K-12 schools and daycares — Montessori academies, Islamic schools, faith-based programs, independent privates, and early childhood centers. Every feature reflects real workflows of small, high-care institutions.
LeaderRoll runs as a pre-enrollment layer alongside your existing systems. For K-12 schools, it hands off clean data to your SIS when enrollment is confirmed. For daycares on Brightwheel, LeaderRoll exports enrollment data directly — families move from LeaderRoll prospect to enrolled child with zero manual re-entry. For all other schools and daycares, clean data exports to your existing system in a standard format. We don't replace what works. We fix what doesn't.
Our advisors respond to all inquiries within 24 hours.
One enrolled student or child covers the entire year.
Every institution starts with a simple base plan. Schools and daycares with more complex needs — multiple programs, multiple locations, or high enrollment volume — get a custom quote tailored to their operation.
Starting At
Month-to-month · No setup fee · Cancel anytime
Includes:
Custom Quote
Let's talk about what you need.
A custom plan is right for you if:
All custom plans include everything in the base plan plus configuration tailored to your specific programs, locations, and enrollment complexity. Pricing is quoted manually after a brief discovery call.
We believe every child deserves access to a great education. For schools with specific financial constraints, we review pricing on a case-by-case basis to ensure LeaderRoll remains accessible to every community.
Connect with our team to configure your virtual front office and secure your institution's success.